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Let’s face it: Many businesses lose hours every week to clunky processes, repetitive tasks, and unclear communication. If you’re feeling stretched, overworked, or like you’re constantly fixing things that should just work, it’s time to take a closer look at efficiency.
Step 9 of the Plan, Profit, Prosper planner is all about reducing waste, simplifying how work gets done, and helping your business run more smoothly, with less stress.
In this short Advent Calendar video, discover how time-saving tools can create space in your week and reduce overwhelm.
When a business is efficient, everything flows better. Tasks get completed faster. Errors go down. Costs stay under control. And best of all, your team has more time and energy to focus on growth and client satisfaction.
On the flip side, inefficiencies cost you. They:
Small process changes can make a huge difference, not just to output, but to morale.
You don’t need a major overhaul. Start with one or two of these areas:
Look for the bottlenecks. Are there tasks that get delayed every time because no one knows who’s responsible? Are people duplicating work because systems don’t talk to each other?
Streamlining means removing friction. Build clear workflows so everyone knows what’s expected, what to do, when to do it, and how to do it.
Templates, checklists, and standard procedures might not sound exciting, but they’re powerful. They cut down on rework, reduce errors, and help new team members learn quickly.
From onboarding new clients to handling quotes or running payroll, standardisation keeps quality high and saves time across the board.
Efficient communication means less chasing, fewer misunderstandings, and better teamwork. If your team is drowning in long email threads or waiting days for updates, it’s time for a change.
Use shared inboxes, messaging tools like Slack, or project boards like Trello or ClickUp to keep everything visible and flowing.
Work slows down for a reason, and it’s not always obvious why.
It might be an overloaded manager approving everything, or a task that only one person knows how to do. Regularly review where delays happen so you can fix them before they become big problems.
Tackling these bottlenecks will give you more capacity, help you deliver work on time, and reduce stress across your team.
Many businesses pay for tools they rarely use, or stay stuck with slow systems that hold them back.
Take 30 minutes to review your:
Are you still getting value for money? Are there faster or cheaper alternatives? Keeping your tech lean helps maintain strong margins and keeps your team agile.
Efficiency isn’t about doing more. It’s about doing things better. It’s how you reduce waste, build a more resilient business, and create space for the stuff that really drives success.
Use Step 9 in the Plan, Profit, Prosper planner to find and fix the friction in your business.
Want help reviewing your systems, tools, or processes? We’ll show you what’s working for other business owners, and how you can save hours each week.
